Privacy Policy

PRIVACY POLICY COOKIES

This privacy policy and cookies is provided to users/visitors who interact with the official website of the Company Auxilia Security Consulting S.r.l., which can be accessed electronically from the address http://auxiliagroup.com that corresponds to the home page of the site.

The policy is issued pursuant to:

  • Article 13 of EU Regulation 2016/679;
  • of the Italian Privacy Authority’s Provision No. 229 of May 8, 2014 (Identification of simplified procedures for information and acquisition of consent for the use of cookies);
  • of Italian Privacy Authority Provision No. 231 of June 10, 2021 (Guidelines cookies and other tracking tools), which supplements Provision No. 229 of 2014 and provides important clarifications in order to facilitate data controllers in the correct application of the current regulatory framework;
  • of the Art. 29 Group’s Recommendation No. 2/2001 on minimum requirements for online data collection in the EU;
  • of Directive 2009/136/EC, amending Directive 2002/58/EC (so-called e-Privacy Directive), concerning the processing of personal data and the protection of privacy in the electronic communications sector;
  • Of the WP 29 Guidelines of April 10, 2019, ratified by the European Data Protection Board and superseded by Guidelines 05/2020 on consent under Regulation 2016/679 adopted on May 4, 2020

This policy describes how to manage only the official website of the Auxilia Group, but not other external websites that may be consulted by the user through links. Additional information may be provided within specific sections.

The processing of personal data collected in certain formats of some sections of the website (examples include the Contact us, and Work with us sections) are governed through specific disclosures, available in the relevant sections of the website.

Access to the Site does not require the user/visitor to provide any personal information.

1) TYPE OF DATA PROCESSED AND PURPOSE OF PROCESSING

1.1) Purpose of processing

The processing of personal data of users/visitors is aimed, exclusively, at enabling users to navigate within the Site. Users’ personal data may, also, be used for the fulfillment of legal obligations.

1.2) Data provided voluntarily by the user

The voluntary and explicit sending of electronic mail to the addresses indicated in the different access channels of this site entails the subsequent acquisition of the address and data of the sender/user, necessary to respond to the requests produced, as well as any other personal data entered by the same. Personal data provided by users will be communicated to third parties only in the event that the communication is necessary to comply with the users’ requests. Data collected will not be kept for a period of time longer than necessary to fulfill the purpose for which it was acquired. These retention periods generally apply to all personal data that have been collected to respond to the requests produced.

1.3) Navigation data

The “software” platform responsible for the operation of this website acquires, in the course of their normal operation, some personal data whose transmission is implicit in the use of Internet communication protocols.

This is information that is not collected in order to be associated with identified data subjects, but which by its very nature could, through processing and association with data held by third parties carried out only at the explicit request of the Judicial Authority, allow users to be identified.

This category of data includes the IP addresses or domain names of the computers used by users connecting to the site, the URI (Uniform Resource Identifier) notation addresses of the requested resources, the time of the request, the method used in submitting the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response given by the server (successful, error, etc.) and other parameters relating to the user’s operating system and computer environment. These data are used for the sole purpose of obtaining anonymous statistical information on the use of the site and to check its correct functioning.

1.4) Cookie Policy

Cookies are small text files that sites visited by users send to their terminals, where information is stored that is then transmitted back to the same sites on subsequent visits. The terminals referred to are, for example, a computer, tablet, smartphone, or any other device capable of storing information. The information encoded in cookies can include personal data, such as an IP address, user name, unique identifier, or email address, but can also contain non-personal data, such as language settings or information about the type of device a person is using to browse the website.

In addition to the above information, a cookie typically contains the name of the Internet domain (the IP address of the site) from which the cookie originated, the “lifetime” of the cookie (i.e., an indication of when the cookie expires), and a numeric code, usually a single randomly generated number.

This site does not make use of passive tracking tools such as fingerprinting but makes exclusive use of active identifiers such as cookies.

1.4.1) Technical cookies used by this site and their purpose

This site uses technical cookies, which are automatically installed following access to the site, for the proper functioning of the website.

This type of cookies includes navigation or session cookies aimed solely at enabling the transmission of communication over an electronic communications network or to the extent strictly necessary for the provider of an information society service explicitly requested by the contractor or user to provide such service or, functionality cookies, which allow the user to navigate according to a set of selected criteria that, among other things, do not contain personal data (e.g., language, choices on certain types of cookies inherent in the type of non-technical device) in order to improve the service rendered to the user.

The technical cookies used by this site expire at the same time as the browser is closed unless those containing the user’s choice on non-technical cookie consents which have an expiration of 6 months.

At any time, the user will still have the option of accepting or not accepting the use of cookies by changing their browser settings. Should the user use different computers in different locations, he/she will have to make sure that each individual browser is set correctly. The user can easily delete any cookies installed in the cookie folder by following the procedures provided by the browser used.

1.4.2) Third Party and Social Plug-in Cookies.

There are currently no Social Networks pages on the site. However, we do not rule out that in the future, pages of the Auxilia Group website may contain plug-ins, such as those of Social Networks. If you access one of our web pages equipped with such a plug-in, your Internet browser connects directly to the social and the plug-in is displayed on your screen due to the connection with your browser.

The reiteration of the request for consent in the presence of a previous failure to provide it is an illegitimate activity that, therefore, Auxilia will not carry out.

At present there are no marketing cookies. Should they be included in the future please keep in mind that the consent acquisition banner for example in the case of marketing cookies may be resubmitted to you, as per current regulations, in the following cases:

  • Where at least six months have elapsed since the previous submission of the banner;
  • In cases where the conditions of processing have changed significantly and, therefore, the banner also fulfills the information function in regard to the changes that have occurred (e.g., in the case of changing third-party cookies);
  • When Auxilia cannot have knowledge of the fact that a cookie has previously been stored on the device in order to be transmitted in a subsequent visit of the same user, to the site that generated it (e.g., hypothesis in which the user chooses to delete the cookies legitimately installed in his device without the owner being able to keep track of the will to maintain the default settings and, therefore, to continue browsing without being tracked).

1.4.3) How to control cookie settings.

You can also remove existing cookies and block the installation of new cookies through your browser settings.

Users/visitors can decide from time to time whether or not to accept cookies by configuring their browser to generate a warning each time a cookie is saved. Most popular browsers provide the ability to block only third-party cookies, accepting only the site’s own cookies.

The procedure for handling cookies is different for each browser. Instructions for the most popular browsers are given below.

Google Chrome

Edge

Firefox

Safari

Opera

1.4.4) LINKS TO OTHER SITES

Browsing the Auxilia Group’s Web site provides access through links to other Web sites operated by third parties. These sites may collect personal information about the person concerned. Auxilia does not control the sites that are operated by these parties and cannot be held responsible for their conduct.

Requirements to protect the privacy and security of personal data processed on sites linked to or from the Auxilia Group site are not covered by this privacy policy. Auxilia, therefore, is not responsible for the privacy conduct of these sites.

2) MODE OF DATA PROCESSING AND STORAGE

Personal data are processed by automated means (e.g., using electronic procedures and media) and/or manually (e.g., on paper) for the time strictly necessary to achieve the purposes for which they are collected and, in any case, in accordance with the relevant regulations. Specific security measures are observed to prevent data loss, illicit or incorrect use and unauthorized access.

No automated decision making and no form of profiling will be applied to the data collected.

After this period, the data will be deleted or transformed into anonymous form, unless their further storage is necessary to fulfill legal obligations or to comply with orders issued by Public Authorities.

3) OPTIONAL NATURE OF PROVIDING DATA

The provision of personal data by the interested party, for the purposes described in the previous paragraph (1.2), is to be considered optional. Failure to provide them may result in the inability to navigate in certain sections of the site.

4) OWNER, DATA PROTECTION OFFICER (DPO) AND APPOINTEES

The Data Controller of the processing of personal data, relating to identified or identifiable persons who have consulted this is the Auxilia Society with headquarters in Rome at Via Farnesina, 73.

A Data Protection Officer or Data Protection Officer has been appointed in accordance with Articles 37 ff. of EU Regulation 2016/679 who can be contacted at privacy@auxiliagroup.com.

Treatments related to the web services of this site are handled exclusively by technical personnel, appointed/authorized and instructed to the proper processing of personal data that, in no case, will be subject to dissemination.

5) COMMUNICATION AND/OR DISSEMINATION OF DATA

Except as stated in Section 1.2, the personal data you provide will not be disclosed to third parties or disseminated and will not be transferred to third countries (outside the EU).

6) DATA RECIPIENTS

For the pursuit of the purposes described, or in the event that this is indispensable or required by provisions of the law or by authorities with the power to impose it, the Controllers reserve the right to communicate the data to recipients belonging to the following categories:

  • the Data Protection Officer, to follow up on privacy claims of data subjects and for any further eventualities that fall within his or her duties as outlined in Article 39 of the EU Regulation 2016/679;
  • Control Authorities and, in general, subjects, public or private, with functions of public relevance (e.g.: Prefecture Police Headquarters, Judicial Authority, in any case only to the extent that the prerequisites established by the applicable regulations are met);
  • other parent, subsidiary or associated companies, pursuant to Article 2359 of the Civil Code;
  • professional firms or companies as part of service and consulting relationships;
  • Individuals who carry out control, audit and certification duties of the activities put in place by the Holders;
  • suppliers of the Owner, formally appointed as data controllers.

7) RIGHTS OF INTERESTED PARTIES

“Data subjects,” i.e., natural persons to whom the data refer, have the right, at any time, to access the information concerning them and to request that it be updated, rectified and supplemented, as well as erased, transformed into anonymous form or blocked, limited in its processing, and portability of the data, as well as to object in any case in whole or in part to its processing, for legitimate reasons, in accordance with Articles 15 to 22 of EU Regulation 2016/679.

Data subjects, moreover, if the processing of their data is based on consent, may revoke it at any time. Revocation of consent does not invalidate previous processing. Please note that the data subject may always object to processing for promotional purposes.

Processing of personal data carried out for cybersecurity purposes or for defensive needs falls under processing for the legitimate interest of the Data Controller, in which case the data subject may object

only for reasons related to its particular situation, which the Holder will evaluate without prejudice to the execution of defensive purposes.

For any information regarding the processing of data, as well as for exercising their rights under Articles 15-22 of EU Regulation 2016/679, users can send an email to the DPO addresses above.

In addition, data subjects have the right to appeal to the Garante per la protezione dei dati personali, based in Rome at Piazza Venezia, 11, or another authority to lodge a complaint about the processing of their personal data under Article 77 if they believe there has been a violation of their personal data v. www.garanteprivacy.it.

8) CHANGES TO THE PRIVACY POLICY

This Privacy Policy may be subject to change over time – also related to the possible entry into force of new sector regulations, the updating or provision of new services or to intervening technological innovations – so we invite the user/visitor to periodically consult this page.

Respect for your confidentiality is our priority.

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